Managing NSPEC-X Clients

In NSPEC-X, a “Client” is the link between nSpec and a Procore company. Adding a client by its Procore Company ID lets you pull projects from that company into nSpec, and you can connect as many Procore companies as you need from a single nSpec account. This article explains how clients work, how to find your Procore Company ID, how to add and edit clients, and how to filter projects by client.

How NSPEC-X Clients Work

Each NSPEC-X client maps to one Procore company. The Procore Company ID is the unique identifier that tells nSpec which Procore company to fetch projects from. Once a client is set up:

• nSpec uses your logged-in Procore credentials to read projects for that company
• When you click Refresh Projects on the Projects screen, nSpec pulls all projects you have access to across all connected clients
• You can filter the projects list by client to focus on a specific company
• Action items you create on those projects sync back to the correct Procore company automatically

Procore permissions still rule

NSPEC-X uses your own Procore account, so you can only see and create observations on projects you already have access to in Procore. Adding a client doesn’t grant you new Procore access — it just exposes the projects you already have permission to view.

Finding Your Procore Company ID

Before you can add a client, you need the Procore Company ID for that company. There are two reliable ways to find it.

Method 1: From the URL (easiest)

1. Sign in to Procore at app.procore.com
2. Open any company-level tool (the Company Dashboard works well)
3. Look at the URL in your browser’s address bar
4. The number that follows app.procore.com/ is your Company ID

Example: in the URL https://app.procore.com/4274178/company/home, the Company ID is 4274178.

Method 2: After logging in

1. Sign out of Procore completely
2. Sign back in
3. You will be redirected to a URL like https://app.procore.com/4274178/company/home/list
4. The number in the URL is your Company ID

Make sure it’s a Company ID, not a Project ID

A Procore Project ID also appears in URLs but is a different number. If you grab the wrong number, no projects will load when you refresh — see the troubleshooting section below.

For more details, see Procore’s official guide to finding the Company ID.

Adding a Client

1. Sign in to nSpec at inspect-app.nspec.app
2. Open the Clients screen from the sidebar
3. Click the Add (plus) button in the top right
4. The Add Client form opens. Fill in the fields below:

Required Fields

• Client Name — How the company will appear throughout nSpec. Use a clear name so you can tell it apart from other clients later.
• Procore Company ID — The number you found in the previous section. This is the most important field — if it’s wrong, no projects will sync.

Optional Fields

• Physical Address — The company’s main address. Optional for Procore tenants (it’s only required on standard nSpec accounts).
• Phone Number — Main contact number for the company
• Email Address — Primary contact email

5. Double-check the Procore Company ID one more time
6. Click Save to create the client
7. Open the Projects screen and click Refresh Projects to sync projects from the new client

The Procore Company ID is locked after creation

Once you save the client, you cannot edit the Procore Company ID. If you discover later that you typed the wrong number, you must delete the client and recreate it with the correct ID.

Verifying the Client Connection

After adding a client, confirm it’s connected correctly:

1. Open the Projects screen
2. Click the Refresh Projects button at the top of the screen (this button only appears for Procore tenants)
3. Wait for the sync to complete — the button label changes to “Refreshing…” while it’s working
4. Look for projects from the new client appearing in the list

If projects appear, the client is set up correctly. If nothing appears, see the troubleshooting section below.

Filtering Projects by Client

When you have several clients connected, the Projects screen has a client filter so you can focus on one company at a time.

1. Open the Projects screen
2. Find the Client filter in the filters panel (sidebar on desktop, or the filter modal on mobile)
3. Choose All to see projects from every client, or pick a specific client to see only their projects
4. The list updates immediately

Editing or Deleting a Client

Editing

1. Open the Clients screen
2. Find the client and click the options menu (three dots) → Edit
3. Update any field except the Procore Company ID, which is locked
4. Click Save

Deleting

1. Open the Clients screen
2. Find the client and click the options menu (three dots) → Delete
3. Confirm the deletion in the dialog that appears

Deleting a client removes its projects from nSpec

Projects in Procore are unaffected — they stay in Procore — but they will no longer appear in your nSpec project list. You can always re-add the client later with the same Procore Company ID to bring the projects back.

Working in a Team

When multiple people on your team use the same nSpec tenant:

• All team members see the same set of clients (clients are tenant-wide, not per-user)
• Each user authenticates with their own Procore account, so the projects each person sees depend on their individual Procore permissions
• If a team member doesn’t have Procore access to a project, they will see an “access denied” message when they open it
• Team members without Procore access can still view nSpec action items (read-only) but cannot edit or sync them

Troubleshooting

No projects appear after adding a client

Problem: You added a client and clicked Refresh Projects, but no projects show up under that client.

Solutions:

• Verify the Procore Company ID is correct. Go back to Procore, copy the ID from the URL again, and compare. This is the most common cause.
• Make sure your Procore user account has access to at least one project in that company. If you can’t see any projects in Procore for that company, you can’t see them in nSpec either.
• Check that the projects are active (not archived) in Procore. Archived projects are not synced.
• Try logging out of nSpec and back in to refresh your Procore session.

“Company ID not found” or similar error

Problem: Adding the client returned an error about an invalid or missing Company ID.

Solutions:

• Re-check the number — make sure you grabbed the Company ID from a company-level URL, not a project URL
• Confirm the number is digits only, no extra characters
• Make sure your Procore user has access to that company at all (try opening the company dashboard in Procore)

I need to change the Procore Company ID

Problem: You set up a client with the wrong Company ID.

Solutions:

• The Procore Company ID is locked after creation. Delete the client and create a new one with the correct ID.
• Deleting and re-adding does not affect anything in Procore — it only updates the link inside nSpec.

A team member can’t see client projects

Problem: A teammate added a client but cannot see its projects.

Solutions:

• This is controlled by Procore, not nSpec. The teammate’s Procore account must have project access in that Procore company.
• Have them log in to Procore directly and confirm they can see the projects there.
• If they can’t, ask the Procore admin for that company to grant access.

Next Steps

• What is NSPEC-X — how nSpec and Procore work together
• Setting Up Procore Default Fields — speed up observation creation per project
• Creating Procore Observations — full action item walkthrough
• Procore Permissions Guide — what Procore permissions are needed and how to verify them
• Troubleshooting Sync Issues