Adding Images and Managing Assets

Every picture a template uses — a logo, a cover photograph, a page decoration — comes from one shared image library. This article covers uploading to it, using what is in it, and the two limits that decide whether a document renders.

The library is shared across every template

Upload your logo once and every template can place it. That is why Images sits in the sidebar beside Templates rather than inside one template — and why the editor’s own Images tab shows the same library rather than a separate one.

Opening the Library

Click Images in the sidebar. The panel describes what it holds — “Logos and marks for templates; PDF exhibits for proposals.” — and with nothing uploaded yet it says “No images yet”: “Upload your logo, then press Image frame in the builder to place it.”

Inside the editor the same library is on the Images tab, which carries a count of the pictures you can place.

Uploading a File

1. Open Images.
2. Drop a file onto the upload control, or click browse to choose one. The control names what it takes: “PNG, JPEG, SVG or WOFF2 font up to 2.0 MB; a PDF exhibit up to 10.0 MB.”
3. Wait for the upload to finish. A completed one carries a ready badge, and only a ready file can be placed in a document.

What it takes	Limit
PNG, JPEG and SVG pictures	2 MB each
WOFF2 fonts, for your own brand face	2 MB each
PDF exhibits, attached to a document that goes for signature	10 MB each

A font is an asset too

Upload a .woff2 here to make your brand face available on Page setup. A font is not something you place on a page — it appears in the library and in the Body font list, not in the picture picker. See Setting Up Pages, Headers and Footers.

Placing a Picture

Uploading does not put anything in a document. To place a picture:

1. Open the template and go to the Outline tab.
2. Click Image frame in the toolbar to add an empty picture box.
3. With the box selected, choose the picture from the inspector.

A picture can also be a page’s Decoration or a logo in a header or footer band, both of which are set on Page setup.

Cropping and Tinting

You can crop a picture, and you can tint it. Both make a new picture in the library and leave the original untouched, so a crop is never destructive and the file you uploaded is always still there.

Re-cropping never compounds, and you can always widen back out

Adjusting the crop on a picture that is already a crop reframes against the original rather than cutting the cut, so a third crop is no worse than the first — and a crop you took too tightly can be opened out again.

Deleting a Picture

Deleting asks first, and the confirmation says what survives: “Any template still using this image will render a gap where it was, and the editor will list it as missing. The stored file itself is left in place.” The confirming button is Delete.

Deleting a picture in use leaves a gap, not a warning

The templates that reference it keep rendering and print nothing where the picture was. Check where a picture is used before deleting it, and prefer uploading a replacement over removing the original.

A picture that others were made from cannot be deleted

If you have cropped or tinted it, deleting the original would leave those children working but frozen — they would keep printing, and the ability to widen them back out would be gone. The refusal names the pictures that depend on it, so delete those first or keep the original.

The Render Budget

Two different limits apply, and they catch different problems:

• 2 MB per file — checked when you upload. A larger file is refused with the reason.
• About 6 MB per document — the total of every picture the document places. The editor shows a meter as you approach it, and past the cap a render is likely to fail.

The document budget is the one that bites

Every picture can be under 2 MB and the document can still be over its cap, because the cap is their total. If the meter warns you, crop a picture or remove one — a document past the cap will very likely fail to render.

Troubleshooting

My upload was refused

Solutions:

• Check the file’s size against the 2 MB limit, and its type against the list on the upload control. The refusal names which of the two it was.
• Save a photograph as a JPEG rather than a PNG if it is over the limit — the same picture is usually far smaller.

A picture is listed but I can’t place it

Solutions:

• The upload did not complete. An unfinished upload is listed with a badge saying so, and a template cannot use it.
• Upload the file again. The panel’s own note explains the state.

A template says a picture is missing

Solutions:

• The picture was deleted from the library. Upload a replacement and point the picture box at it.
• The document keeps rendering meanwhile — it prints a gap where the picture was, so a missing picture never blocks a quote.

The PDF fails to render and my document has a lot of images

Solutions:

• Check the image budget meter. Past its cap a render is expected to fail rather than to be slow.
• Crop the largest pictures to the size they actually print at, or remove one. A crop is a new picture, so the original is still there if you need it back.

Related Articles

• Designing a Template — Adding an image frame and placing a picture in it
• Setting Up Pages, Headers and Footers — Page decorations, band logos and brand fonts
• Previewing and Publishing a Template — Checking the real render before publishing